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How to make a signature in Outlook

How to Make a Signature in Outlook – Simple Instructions

Do you work with email? Do you send a lot of emails every day? Often, the future of our business or career can depend on the proper formatting of an email. That’s why it’s important to pay attention to various details. The Microsoft Outlook email client helps organize all email accounts and manage them conveniently. Here, we’ll show you how to create a signature in Outlook so that all your emails look neat, polite, and in a consistent style.

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How to Make a Signature in Outlook – Where to Start

To avoid re-entering your contact details every time you write an email, you can create a signature in Outlook that will duplicate in each email from each email service if you use multiple accounts. First, you need to install the Outlook application (if it is not already included in your office software package). This program can perform the following tasks:

  • Create personal address lists;
  • Send mass emails;
  • Support databases (notes, addresses, phone numbers);
  • Schedule tasks;
  • Save and manage contact lists;
  • Manage email.

You will find many useful components here, such as a calendar, contacts, notes, journal, task summaries, etc. Settings may vary slightly in different versions. Identify which version you have before you start working.

How to Make a Signature in Outlook 2007

If you have an older version like Outlook 2007 installed on your computer, here’s how to create a signature in Outlook 2007:

  1. Start the program and select the “Tools” section in the top menu.
  2. At the end of the list, find “Options.”
  3. Select the middle “Mail Format” tab. Click it and find the “Signatures” button on the right.
  4. Click “New” and enter the required text, giving it the desired format. You can change the font, color, and more. Enter a name, text, and click “OK.”
How to add a signature in Outlook

Enter the text that will be automatically inserted when sending emails. Think it through carefully, as it should be both universal and individual. For automatic addition to all messages, specify your address on the right and set insertion parameters. Mark the created signature in the “New Messages” section. To automatically sign, set the created signature in all parameters – for new emails, replies, and forwards. Save the changes by clicking “OK.” Return to the main email interface. Click on the “New Message” icon. In the open window, you will see a new message with your new signature.

How to Make a Signature in Outlook 2010

This is a slightly newer version. Here’s how it’s arranged in this version:

  1. Launch the program conveniently – via “Start” or the desktop icon.
  2. At the top, click on the first “File” section, then go down to “Options.”
  3. On the left, find “Mail” and inside this tab, the “Signatures” button.
  4. Click “New,” then enter text, set the required parameters, and click “OK.”

How to Make a Signature in Outlook 2013

In this version of the program, it is also very simple and won’t take much of your time:

  1. Launch the program.
  2. Open the “File” section (in the top menu) and again go down to “Options.”
  3. Open “Mail” again and click on the “Signatures” button.
  4. You already know how to create a signature in Outlook. In this version, you can add hyperlinks (e.g., to your blog or company website) and business cards. There are corresponding icons in the upper part of the text editing window. By clicking on them, you can insert the necessary elements.
How to create a signature in Outlook with a picture

How to Make a Signature in Outlook 2016

This version of the program is even more functional and offers more features. Here’s how to create a signature in Outlook 2016:

  1. Open the program, and in the top menu, you’ll immediately notice the “Home” section.
  2. In this tab, click on the “New Message” icon.
  3. In this section, find “Signatures and Stationery.”
  4. Click “New” and set all necessary parameters.
  5. Click “OK” to save.

How to Make a Signature in Outlook With a Picture

Your personal signature can be not only informative but also very creative. In addition to information about yourself, a business card, or a link to your website, you can insert an image:

  1. When editing text, click on the appropriate icon at the top of the window, which depicts an image.
  2. After clicking on the image icon, choose the desired picture.

This way, an image will appear in your signature, making it unique and memorable.

How to Make a Signature in Outlook – Video

To better understand how to create an attractive and professional signature in Outlook, watch the video:

How to create a signature in Outlook – Watch in this Youtube video on our portal

Conclusions

We have explained how to create a signature in Outlook, including with hyperlinks or pictures. It’s very simple and manageable even for inexperienced email users. Use Outlook to organize your emails and create great templates for them.

Frequently Asked Questions About How to Make a Signature in Outlook

How to Add a Signature in Outlook?

If you already have the text, use our instructions and copy it into the editing window.

How to Edit a Signature in Outlook?

To edit, go to the signature settings and make the necessary changes. Don’t forget to save them.

How to Create an HTML Signature in Outlook?

During creation, you can use not only text and images but also HTML code.

How to Automatically Add a Signature to All Emails?

Select the created signature in the settings as the default for new messages and replies.

How to Create a Signature for the Outlook Mobile App?

The Outlook mobile app also allows you to create signatures. Go to account settings and find the appropriate section.

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